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Xero Integration with HubSpot

Makes data move...

Xero + HubSpot

Xero Integration with HubSpot allows seamless syncing of online course data, enhancing marketing automation and improving user engagement through streamlined workflows.

Success Story

Industry:
Education
Company Name:
Digital Learning Institute
Company Location:
Ireland
Company Size:
30 people

Xero connected to HubSpot

  • Your Xero account connects to HubSpot, syncing invoices and payment data against the right contacts and deals
  • Payment status from Xero updates HubSpot automatically so sales and account teams always know where things stand
  • Overdue invoices trigger follow-up workflows in HubSpot, supporting collections without manual chasing

Xero connected to HubSpot

Zoho copy

Mapping your financial data and flows

  • Invoice, payment, and credit note data from Xero are mapped to the HubSpot contact and deal timeline
  • Product and service line items from Xero link to HubSpot deals and quotes
  • Revenue and payment data syncs on a defined schedule, keeping both platforms accurate without manual exports

Mapping your financial data and flows

MH_MAM_Overview_EN_03102026 (1)

Configuration complete

  • Every invoice and payment record is visible on the right HubSpot contact and deal from day one
  • Sales teams see invoice status and payment history before contacting a client, avoiding awkward conversations
  • Revenue reporting reflects actual invoiced and collected amounts, not just pipeline projections

Configuration complete

MH_MAM_AccountConnections_EN_03102026 (1)

People love their experience

If I could give them 100 stars I would

Incredibly grateful to Martin, Elisa and Darian for their help with two projects this year:

1. HubSpot reconfiguration- Elisa guided us through how to back out of some previous CRM mistakes and how to adopt some of the native HubSpot functionality to maximise our CRM usage. I would go to Elisa with what I thought were complex scenarios and she would have visualised it and built it while I was still trying to explain what I meant. It was an absolute pleasure working with Elisa and absorbing some of her know how. Our CRM just sings now, exactly how we wanted it. I look forward to continuing our reconfiguration into the new year as we tackle Phase 2.

2. A development project- We were re-platforming our website with another vendor and wanted to introduce some automation into our enrolment process. For this project I worked with Martin and Darian. I will admit to very much doubting Martin when he kept saying 'yep that's possible' as I outlined what we wanted to do. He had no doubt Darian could do everything we wanted and it seemed to good to be true. I wanted an individual to be able to purchase directly on our website, process their transaction on Stripe, pass their information into HubSpot creating/updating the contact, creating a deal, associating it with the correct line item, pass their transaction to our finance system and finally enrol them in the relevant course in our Learning Platform (with various rules for what they could/couldn't access immediately). I am delighted to say, that is exactly what we achieved. In fact we even did more than that and enabled automated enrolment for invoiced customers also. And, better yet all of the above is completed within 3 minutes of purchase. It's incredible. I look forward to working with PYB into the future. I couldn't recommend them more. Lovely team, so nice to deal with, reliable and their enthusiasm for 'what is possible' is infectious. The sky is the limit.

Amy McPartlan
Chief Operating Officer

Simple 'step by step' process...

Step 1
Consultation

Discuss your business needs and integration goals.

Step 2
Data Mapping

We carefully analyse your current system structure and map it to HubSpot.

Step 3
Integration

Using a sandbox, we build a prototype of the integration, ensuring no disruptions to your operations.

Step 4
Quality Assurance

Every detail is double-checked for accuracy and functionality.

Step 5
Launch & Support

We train your team - with ongoing support is provided to ensure a smooth process upgrade.

Hubspot Custom Integration

HubSpot Custom Integrations
Accredited

Technical digital projects require skill and experience to deliver on time & on budget. We have a track record of both.

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